🌈 Notion Workspace Build Flow

Step 1 cards include mini-layouts (Dashboard widgets, Kanban, Lists, Archive box).

Step 1 – 🏠 Create Top-Level Pages

PagesIcons & Covers
Dashboard Projects To do Doing Done Resources Archive

Visual: Four top-level pages populated with representative layouts.

📖 Detailed Instructions
  • Create one page per top-level area (Dashboard, Projects, Resources, Archive).
  • Add icons/covers for quick recognition.

Step 2 – 🧱 Add Sub-Pages & Basic Blocks

HeadingsListsDividers
Heading Bullet item one Bullet item two Add sub-pages, paragraphs, and media blocks here…

Visual: Headings, bullets, and a divider inside a page.

📖 Detailed Instructions
  • Use H2/H3 to form sections.
  • Use bullets for quick notes and dividers to separate content.

Step 3 – 📊 Create Databases & Choose Views

TableBoardCalendarTimeline
Table Board (Kanban) Calendar Timeline

Visual: Common database views — Table, Board, Calendar, Timeline.

📖 Detailed Instructions
  • Create the database and add multiple views for different needs.
  • Name views clearly and add filters/sorts.

Step 4 – 🏷️ Add Database Properties

SelectRelationRollupFormula
Select / Multi-select Date Number Checkbox Relation Rollup Formula

Visual: Key database properties.

📖 Detailed Instructions
  • Use Relation to link databases; Rollup to summarize linked data; Formula for automations.

Step 5 – 🔗 Link Databases

RelationsRollupsDashboards
Tasks DB Projects DB Relation →

Visual: Relate Tasks to Projects, then Rollup progress.

📖 Detailed Instructions
  • Add a Relation from Tasks → Projects; add a Rollup on Projects to summarize Tasks.

Step 6 – 🎨 Style & Visual Layout

CalloutsImagesColumnsToggles

Visual: Callout header + two-column layout.

📖 Detailed Instructions
  • Use a colored callout as a section header; use columns to organize content.

Step 7 – ⚙️ Automations & Integrations

Notion APIZapier/MakeCalendar
Trigger (e.g., new task) Action (create event) Notification

Visual: Trigger → Action → Notification flow.

📖 Detailed Instructions
  • Use Buttons, webhooks, or external tools (Zapier/Make) to automate steps.